Essential Pre-Wedding Checklist: 20 Must-Dos for a Dream Wedding

Planning a wedding can feel overwhelming with so many details to manage. Without a clear plan, important tasks might slip through the cracks, causing stress as the big day approaches. This pre-wedding checklist breaks down 20 essential steps to help you stay organised and enjoy the journey toward your dream wedding.

Set the Date

Choosing your wedding date is the first step. Consider the season, availability of key guests, and any significant dates for you and your partner. Setting the date early helps with booking venues and vendors.

Create a Budget

Establish a realistic budget that covers all aspects of the wedding. Include venue, catering, attire, entertainment, and unexpected expenses. Tracking your spending prevents overspending and helps prioritize what matters most.

Draft Guest List

Start with a rough guest list to estimate the number of attendees. This influences venue size, catering, and invitations. Be prepared to adjust as you finalize other details.

Choose Venue

Select a venue that fits your style, guest count, and budget. Visit multiple locations to compare options. Booking early secures your preferred date and space.

Hire Planner (Optional)

If managing details feels daunting, consider hiring a wedding planner. They bring experience, vendor connections, and can reduce stress by handling logistics.

Book Photographer

A skilled photographer captures memories that last a lifetime. Review portfolios and book early to ensure availability on your date.

Book Videographer

Videography adds a dynamic way to relive your wedding day. Like photography, book a professional with a style you like.

Book Caterer

Food is a highlight for guests. Choose a caterer who offers menu options that suit your tastes and dietary needs. Schedule tastings before finalizing.

Book Entertainment

Music and entertainment set the mood. Whether a DJ or live band, book early and discuss your preferred playlist or style.

Send Save-the-Dates

Once the date and venue are confirmed, send save-the-date cards. This gives guests advance notice to plan attendance.

Choose Wedding Attire

Start shopping for wedding attire several months ahead. This allows time for fittings and alterations.

Book Officiant

Find an officiant who aligns with your ceremony style and legal requirements. Confirm their availability and any paperwork needed.

Order Invitations

Design and order invitations that match your wedding theme. Allow time for printing and mailing.

Plan Honeymoon

Decide on honeymoon destination and dates. Book travel and accommodation early to get the best deals.

Choose Wedding Rings

Select rings that reflect your style and budget. Allow time for resizing or engraving.

Plan Floral Arrangements

Work with a florist to design bouquets, centerpieces, and decorations. Share your vision and budget.

Send Invitations

Mail invitations about 6-8 weeks before the wedding. Include RSVP details and deadlines.

Plan Transportation

Arrange transportation for the wedding party and guests if needed. Consider timing and routes to avoid delays.

Plan Accommodation

Reserve hotel blocks or other lodging for out-of-town guests. Provide this information in invitations or a wedding website.

Finalize Menu

Confirm the menu with your caterer, including any special dietary requests. Schedule a final tasting if possible.

Confirm Vendors

Touch base with all vendors to confirm dates, times, and services. This prevents last-minute surprises.

Apply for License

Research local marriage license requirements and apply within the required timeframe. Bring necessary documents on the wedding day.

Create Seating Chart

Design a seating plan that balances guest relationships and comfort. Use software or paper layouts to visualize arrangements.

Confirm Guest Count

Collect RSVPs and finalize the number of attendees. Share this with the venue and caterer for accurate planning.

Pack for Honeymoon

Prepare luggage with essentials for your honeymoon. Include travel documents, clothing, and any special items.